Privacy policy (Ottawa West Little League)

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Ottawa West Little League Privacy Policy

Introduction
Each Little League in Canada must adhere to the Personal Information Protection and Electronic Documents Act that came into force on January 1, 2004. For your reference, the Act can be found at https://laws-lois.justice.gc.ca/eng/acts/p-8.6/index.html for the English version and at https://laws-lois.justice.gc.ca/fra/lois/p-8.6/index.html for the French version.

OWLL adheres to this policy as written below. The contact person for complaints and inquiries about the privacy policy is the OWLL President.

The OWLL Privacy Policy is based on the Little League Privacy Policy that was written to answer questions you might have about this issue. As a youth organization we are very concerned about privacy. Therefore, we have taken measures to tailor our content and offerings to help protect an individual’s privacy. This Privacy Policy applies to information collected on our website and our official Facebook page.

Our Commitment to Security 
OWLL has implemented physical, electronic and managerial processes to safeguard the privacy of the information it obtains. 

Advice to Children and Parents 
We strongly advise children to get their parent(s) or guardian(s) to review any information they intend to transmit and get their permission before submitting any kind of personal data to anyone over the Internet. We urge parents to repeatedly discuss with their children the danger of giving personal information to anyone (online or in person) whom they don't personally know. We also encourage parents and guardians to spend time online with their children monitoring and reviewing their children’s online activity. As a policy, no person under the age of 13 is permitted to register directly to receive Little League electronic communications. 

What personal information do we collect for our electronic database? 
Little League Baseball, Incorporated requires OWLL to submit player registration data and coach/manager data to be in compliance with Regulation IV (g), as well as league officer information, at the time of chartering annually. Complete data for all players, managers/coaches and league officers is required. Player registration data must include the date of birth of the player and parent or guardian contact information. OWLL must verify the accuracy of such information annually. A player, manager or coach must be listed on the data submitted to Little League International in order to be covered by Little League National Accident Insurance.
All data is submitted electronically through the secure “Little League Data Center” on www.LittleLeague.org/datacenter. 

How do we use personal information collected and received? 
Any information gathered by OWLL on this website, will be used for the purpose of furthering the mission of OWLL. OWLL does not sell any information collected from you to outside companies. 

On occasion, we may provide special offers or services. We also may use the information to fulfill your requests for information or to respond to your inquiries about our program. We sometimes use this information to communicate with you, such as to update you on new rules, regulations or risk management issues, ask your opinion through surveys and research, or provide you with the latest news. 

The information you provide in connection with our website and email communications,  social media sites and communities is used to create an interactive experience. We may use this information to facilitate conversation and from time to time, offer you information, programs and services. 

Should you receive information from OWLL, this information will be clearly identified. 

The data provided to OWLL is utilized in the following ways:
To catalog and record each individual player into a yearly listing of participants in programs. This information may also be used for operational issues that may arise with respect to eligibility of the participants in a local league program.

To maintain a record of the coaches and managers involved in the Little League program and their associated team and/or league. This information is used to provide seasonal training materials and to provide operational updates. 

Email addresses provided to Little League International through the league player record sharing process by each player’s parent(s) or guardian(s), and coach and/or manager are incorporated into Little League International’s electronic database for the current season. 

Player and coach/manager information must be sent to Little League International in accordance with Regulation IV(g) of the Little League Rulebook. 

You have the opportunity to “Opt-Out” of any OWLL controlled electronic large group communication at any time by clicking on the Unsubscribe™ link at the bottom of any email you receive from us.

Please note that some information you receive or access on our site may direct you to a non-Little League website. Please refer to these web sites for specific Privacy Policies as we have no control over information that is submitted to, or collected by, these third parties.

We may be required to share your personal information and non-personal information pursuant to judicial or governmental subpoenas, warrants, or orders. If we are required to do so, we will, of course, obey the law. In addition, notwithstanding any term to the contrary in this Privacy Policy, we reserve the right to use, disclose, and/or share your personal and non-personal information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of this Website's Terms of Use or as otherwise required by law.

Questions or Concerns 
This policy was last updated on November 16, 2014. OWLL and Little League Baseball, Incorporated reserves the right to modify this policy from time to time as appropriate. 

If you have any questions, comments or concerns please contact our President or Little League Baseball Incorporated at [email protected].